How to Use Reports to Improve Operational Efficiency in Yard Management

Keeping your Yard Management under control involves a series of daily decisions: scheduling deliveries on specific days and times, organizing by sectors or products, the demand on the teams involved, order checking, and so many other factors. Keeping the entire dynamics of order receiving in order requires much more than operational work – it requires strategy and control. This is where the use of reports comes in, which, in addition to improving the operational efficiency of Yard Management, aid in management decision-making.

So that your company is better prepared and reduces costs, time, and labor in the yard management process, we have listed some data you can check through Tempo Certo's reports:

• Vehicle Dwell Time in the Yard: Reports detail the time spent by each vehicle, identifying where the biggest delays occur. This allows for strategizing to reduce idle time and increase turnover. Furthermore, it allows the team to adjust the necessary scheduling time for specific vehicles and loads, ensuring an ideal delivery window without delaying subsequent receipts.

• Dock Occupancy Rate: By evaluating the occupancy rate of each dock and the average loading and unloading time, it is possible to redistribute activities optimally, improving the use of facilities. It also becomes easier to manage team demand and organize stock by sector.

• Driver Waiting Time: Identifying the times or days when drivers face the longest waits helps adjust schedules and reduce queues and congestion in the yard. It also prevents delays for the professional in other deliveries and even in fulfilling their workday, providing them with a better quality of life.

• Total Time Between Vehicle Entry and Exit: Having the entire delivery process mapped helps management organize movement even within the yard, optimizing the route, dock organization, and time to prevent congestion.

• Daily Receiving Volume: This data helps assess the yard's capacity to handle demand and whether it is within the possibility of receiving and the company's operational capacity. If the daily volume exceeds the ideal capacity, it indicates the need to redistribute receiving times.

• Daily Receiving Value: Tracking the financial value of daily receipts helps in making strategic decisions about resource allocation. If a significant value is being moved during peak flow times, it may be necessary to adjust the priority of these receipts to avoid congestion and ensure that higher-value items are handled with more care and speed. It is also important to have a strategic distribution aligned with the financial team to avoid overloading supplier payment management.

Reports as Tools for Decision-Making Effective decision-making in Yard Management depends on a clear and objective view of what is happening in real-time and in the history of operations. Without accurate reports, decisions tend to be based on assumptions, which can compromise the logistics operation.

With reports generated through the Tempo Certo platform, managers gain access to a solid data foundation that allows them to adjust demands, have more agility and efficiency in order management, centralize operations, and anticipate processes (such as checking the invoice based on the delivery scheduling).

Among the gains of a management based on reliable reports is the improvement of overall operational efficiency and the consequent customer satisfaction, with adequately stocked shelves.

Large companies such as Grupo Koch already use our platform to ensure this continuous improvement and rely on efficient data for decision-making.

Want to know more about how we can help your business transform its Yard Management? Get in touch and schedule a free demonstration.