Discover the features in the logistics process for scheduling cargo receipt

The challenges for managers responsible for retail logistics are many! Understand how to facilitate the work of these professionals and reduce costs by working with cargo receipt scheduling.

Logistics aims to ensure that products are in the right place at the right time. This process involves everything from purchasing, transport, storage to the distribution of products and raw materials.

When we talk about retail logistics, it aims to ensure that shoppers find what they are looking for on the shelves, which directly impacts the shopping experience and influences how the customer perceives the brand.

Logistics is essential in the retail chain, as it is related to the expansion of the business and the products offered. For all stages to be fulfilled in the best way, it is important that all necessary points to ensure the success of the operation, such as material movement, quality and agility of information, production time, delivery, and costs, are aligned.

According to a survey conducted by Fundação Dom Cabral, the logistics costs of operations in this process account for 12.37% of company revenue, a very significant value for any business. In other words, any action that can be taken to help reduce this value has a positive impact.

Next, we will talk about logistics scheduling, which aims to facilitate logistics processes and reduce operational costs.

How Does Cargo Receipt Scheduling Work?

Imagine a company that receives thousands of volumes from different suppliers daily. A lot of organization is needed to ensure that when deliveries arrive at the warehouse, everything happens in the best possible way, right?

Cargo scheduling manages the logistics operation of the yard, aiming to organize the entire flow of deliveries and receipts. A logistics scheduling service makes the work of everyone involved much easier.

For everything to work optimally, suppliers and retail companies need to be aligned, which implies agile and integrated communication.

Using technology in this process, through systems that handle delivery scheduling, helps to have more adequate control, allowing suppliers to know what time to arrive and where to stop, since the platforms are fed by the receiving company.

When an appointment is made, it is possible to plan and program the entire demand, which means greater control for warehousing services, order preparation, and transport.

What are the main problems faced in the goods receipt process?

Retail companies receive a large quantity of products from their suppliers daily, and many still need to distribute part of these receipts to other branches or stores as soon as they receive them. This type of situation is repeated in businesses of all sizes and requires strategy to ensure that everything happens in the best way to avoid delays, losses, and many other problems that we will discuss further below. Because believe it, there are oversights and failures in the process that can transform this seemingly simple activity into a major problem for the business.

This happens because there is a long way to go from the product's arrival to its definitive registration in stock, which can bring some risks, such as:

• Truck queues

• Invalid registration data

• Deliveries without prior scheduling, which delays and jams the entire receipt operation
• Numerous spreadsheets and emails for scheduling, causing information to be lost
• Discrepancies between the negotiated value and what was received on the invoice
• Problems with received products, such as quantity and quality
• Inconsistency regarding discounts or prices charged
• Need to return products due to damage.

The main causes that can lead to these problems are human error and lack of organization. This occurs because many companies still execute the process manually, which directly affects the efficiency and security of the stages. Therefore, relying on systems that automate processes, centralize data, and help reduce costs and failures becomes essential.

What are the benefits for retail companies when including technology in the logistics process?

With logistics scheduling, it becomes much easier to create a plan for all deliveries and align demands. This brings more productivity to the entire team, greater results for managers, savings with process automation, in addition to error prevention.

Errors in the receipt process trigger truck queues, loss of sales due to shelf stockouts, as well as invoice errors and discrepancies for sales calculations. By including technology as an ally in the process, we see a series of features that help minimize problems and optimize the work of those directly involved in the logistics process, helping the business as a whole – including final consumers.

See below what benefits retail companies gain when including technology in the logistics process:

Scheduled Appointments

With specialized software, the company can provide a virtual environment with all dates, times, and other information for suppliers to access and schedule deliveries. All this respecting space in the yard and in the warehouse. As everything is integrated and automated, the internal team does not need to worry about manual scheduling, saving time.

Advance NF (Invoice) Receipt

Through a system that manages all stages of logistics receipt, you can receive invoices in advance and store them. This is important for prior checking and verifying that everything is correct with what will be received versus what was ordered.

Precision and Traceability of Orders

When we manage the receipt of deliveries, we improve control over the arrival of goods, and we can track orders. With specialized software, the control of what enters and leaves the company is much greater, bringing reliability and agility.

Integration Between Sectors

A company is composed of several sectors, and each has a different function. The success of the business as a whole depends on the harmony between them. Therefore, it is important to have a system that ensures communication between all sectors, especially purchasing with logistics and sales. This ensures transparency in communication between all teams, which speeds up the receipt of goods, helping to maintain organization and reduce noise.

Discover the Tempo Certo receipt management system and gain much more productivity for your operation

As we have seen, the receipt of goods in the logistics process is very important.

With solutions like the Tempo Certo system, your business can go further in controlling the stages of the logistics operation. Our software allows you to perform yard management with speed and security, avoiding truck queues, freight surcharges, and loss of information with manual tasks such as contact via phone and email.

Furthermore, it is possible to track unloads, make appointments, monitor collections, and have real visibility of what will be received.

To help your company advance, revolutionizing the receipt of deliveries, visit our website and see how our solution can help optimize your day-to-day!